dot CoMPLIANCE & Bookkeeping services

For Small Business Owners

We want to help your business thrive & grow! Your life will be easier and your business more profitable when you hire us to handle all of your Department of Transportation needs to become and stay compliant. Bookkeeping services are offered on a a la carte or package basis. Scroll down to see all the services our team offers.

More Time

...to focus on sales, marketing and customer retention, thus increasing your new and recurring income! ...to focus on the road, not the paperwork!

peace of mind

...knowing that you can call us with any question, comment or concern that affects your business or personal situation and we'll be there to help! ...trust and peace of mind.

ablility to plan

...whether it's for taxes or for other life investments, you'll always know where you stand with monthly financials and tax planning experts at your fingertips!

Cynthia Eden Hayes Poss

As a wife and mother of four, I know that time is precious. My great passion is bridging the gap between work and family life. In the professional realm, I am aware that no single approach is the right one for every business. I am committed to making sure that we find the right fit for your DOT Compliance & Bookkeeping needs. I would love to discuss what I can offer your company based on your unique situation. 
My educational background includes a MEd with years of Accounting Specialist work.

Not sure which services you need? Send us an email!

cynthia.poss@samcyn.com

Serving virtually across the U.S. Based in:

Milton, Florida 32570

Want to speak to someone on the phone? Call us!

252-241-0841

What other benefits do you get?

In addition to more time, peace of mind and the ability to plan your financial life, here are some other great benefits...

  • Privacy and confidentiality: Privacy and confidentiality are of utmost concern for professionals in the financial world. We know how to keep your information safe but an internal employee may not have the same high ethical standards. Or you may not want your staff to have access to all of your financial information.
  • Lower Payroll Costs: Having an outsourced financial team lowers your payroll costs significantly because you won't have to hire for these positions thus avoiding wages, payroll taxes and other fringe benefit costs.
  • Red Carpet Service: At tax time, those that are organized and ready to roll, get the red carpet treatment...while small businesses that are disorganized and unprepared get put on extension. 

Virtual Services

Here is a quick glance at all the things we can help you with!

DOT Compliance Services

Bookkeeping Services

Authorities

  • Interstate Authority: Crossing state lines & Intrastate (FL DOT)
  • Transfer of Authority: Explain the benefit of your products
  • ​Reinstate MC & MCS-150 update
  • ​BOC-3 filing & updates

UCRA Fees

  • Per Truck Pricing
  • ​State Fees Included

Quickbooks Online Support

We can get your subscription at discounted prices and train you on the program

Financial Reporting

We can handle all of your basic bookkeeping needs and issue tailored monthly financials to you! We can even invoice your clients and pay your bills!

Florida Secretary of State

  • Business Formation: Includes your EIN Letter and first year Annual Registration
  • Annual Registration Fees: Explain the benefit of your products

Fuel Tax Services

  • Per quarter billing
  • ​Note: State Fees not included
  • ​1st Truck Fees: Break Down - per truck 
  • ​State Permit Filings: IFTA, PER STATE PERMITS
  • ​Zero Filings: per quarter 

Strategy Sessions

We are happy to do monthly strategy sessions to help you work through issues and new ideas to plan the future of your business and to discuss the financials in detail.

Payroll and Sales Tax Filing

Let us help keep you in compliance with the various federal and state agencies. We timely file your payroll and sales tax reports every month and quarter. 

Beneficial Ownership Information Filing

  • Includes: Initial, corrected, or updated filing & FinCEN number
  • Note: Initial must be filed 30 days after receiving confirmation that business registration is active
  • Quotes as needed: eg. 1 company with 1 owner, etc.

IRP Related Services

  • Note: State Fees not included
  • ​New Application/Renewals, Add Vehicle/Transfer
  • ​DOT Change/Cab Card Replacement/Replacement Plate
  • New Fleet: flat fee
  • Tag Renewal: 1-40+ Trucks (if additional work is required within tag renewal, fees may apply)
  • ​Add Vehicle, Transfer Tag, Physical or Mailing Address Change: per truck
  • ​Carrier Changes, Name Changes, Weight Changes: per truck 

Income Tax Help

Our team offers stellar tax planning meetings and tax preparation for your business and personal tax returns.

Legal Needs

You can book a consult with our legal team to see if your business is fully compliant. We can help you setup your LLC, incorporate your business or register you for any tax ID number you need. 

New Entry Audit

  • Consistent audits
  • ​As requested completed within first year

Permits

  • State Permit Filings: IFTA, PER STATE PERMITS
  • ​All fees included
  • ​Florida IFTA: New Registration & Renew annually
  • ​Other state licenses & permits new and renewals

2290s

  • All Fees Included

How do I get started?

It's easy! Just follow these 3 steps!

Sign up Below

DOT Compliance Pricing is listed below per product/specific need. 
Bookkeeping Services Pricing follows with 3 different packages based on the size of your business.
Any DOT clients that are business owners also have the opportunity to sign up for bookkeeping services a la carte or as part of a package.

This basic bookkeeping package includes monthly tracking of your income and expense transactions for all business checking, savings and credit card accounts. 
We will review and reconcile your books and issue pristine financial reports every month delivered via email. 

Access Membership Site

After you enroll in any of our DOT Compliance Services or the basic bookkeeping package, you will get access to our on-boarding membership portal where you can then quickly and easily request additional services, such as tax planning, payroll or legal help. 

This membership site also walks you through everything you need to do so we can get you on the right track to financial success. 

Kick Back and Relax

With our team at your fingertips, you no longer need to stress or worry about your businesses compliance or financial health. 

ENJOY running your business and lean on us when you need it! Don't worry...we fully expect to do all the heavy lifting but there are some things we need from you to get started.

DOT COMPLIANCE PRICING

Client Testimonial

Checkout what our awesome clients are saying...

FUEL TAX SERVICES
$
90
Per Truck / Per Quarter
  • Note: State Fees Not Included
  • State Permit Filings (add fee per permit):
  • IFTA Permit $10
  • All other state permits $5
  • Zero Filings: $50 per quarter
UCRA FEES
$
125+
Per Year
  • Note: State Fees ARE Included
  • 0-2 Trucks: $125
  • 3-5 Trucks: $265
  • 6-20 Trucks: $425
  • 21-100 Trucks: $1245
  • 101+ Trucks: request a quote
IRP RELATED SERVICES
$
225
New Account Registration
  • Note: State Fees Not Included
  • New Fleet $200.00
  • Tag Renewals starting at $150.00+
  • Add Vehicles, transfer tag, physical/mailing address changes $150.00 per truck
  • Carrier, name, or weight changes $150.00 per truck
AUTHORITIES
$
95+
One Time Payment
  • Interstate Authority: Crossing state lines / Includes: MC, DOT, BOC-3, URCA, MCS-150, Expedited MC-Certificate, & FMCSA Portal setup TOTAL: $775 (Includes State Payouts)
  • Transfer of Authority: $400
  • Intrastate Authority: FL DOT $200
  • Reinstate MC: $175, MCS-150 Update: $95
  • BOC-3 filing & updates
beneficial ownership information filing
$
125+
One Time Payment
  • Note: Must be filed 30 days after receiving confirmation that business registration is active. $125 minimum is 1 company with 1 beneficial owner; all other scenarios will be quoted before service is provided.
new entry audit
$
300
One Time Payment
  • Note: Will be performed within the first 6-12 months of being in business.
Permits
$
100
One Time Payment
  • Note: State Fees ARE Included
  • Florida IFTA New Registration: $100
  • Florida IFTA Annual Renewal: $75 for the 1st truck (price increases 2+ trucks)
  • All other states new registration + renewal fees vary
2290s
$
125+
Annual Payment
  • Note: IRS Fees ARE Included
  • Fees are for 1st truck (price increases & discounts are available for 2+ trucks)
  • IRS Fees are based on weight and when truck was put into service.
FL secretary of state
$
350
Per Truck / One Time Payment
  • Includes: Secretary of State Business Formation, EIN Letter, & first year Annual Registration
  • Annual Registration Fees:
  • 1 year $105
  • 2 years $205
  • 3 years $305

BOOKKEEPING SERVICES PRICING

small business bookkeeping
$
297
Monthly
  • For businesses with up to $25,000 in monthly  revenue or expenses
    (whichever is greater).
  • Keep your business organized
  • Stay ahead of your tax liability
  • Enjoy your business and have less stress
medium business bookkeeping
$
497
Monthly
  • For businesses with $25,001 - $150,000 in monthly revenue or expenses
    (whichever is greater).
  • Take organization to the next level
  • Find creative tax strategies
  • Implement the Profit First Method
large business bookkeeping
$
997
Monthly
  • For businesses with $150,001 or more in monthly revenue or expenses
    (whichever is greater).
  • Outsource your AR and AP
  • Book weekly strategy sessions
  • Work hand-in-hand with our tax specialists

Frequently asked questions

DOT Compliance Services

What are the key advantages of working with us?

We can automate the process, making sure that there are no costly errors in calculations or registrations.
We can increase your profitability, reduce fees for paperwork, and work on your behalf to make sure all is in order and you stay compliant!

How long has SamCyn been providing compliance services?

We have team members that have been working in the DOT compliance business for over 5 years. Our team also has folks that have been in Accounting for over a decade!

How can I reach you or get more info?

For more information, please either call us at       (252) 241-0841 or email us at cynthia.poss@samcyn.com

What is the IRP and what do I need to get started?

The IRP (International Registration Plan) is a reciprocal agreement where the vehicle is registered in the jurisdiction where the motor carrier is based. When this is the case, the registration is valid in all of the other IRP member jurisdictions. The International Registration Plan (IRP) is for apportionable vehicles, defined as commercial motor vehicles engaged in interstate commerce (i.e., operating in more than one jurisdiction) with power units that meet one of the following criteria:

*Have a gross vehicle weight (GVW) over 26,000 pounds; or
*Have three or more axles, regardless of weight; or
*Are used in combination with a trailer for a combined GVW that is over 26,000 pounds.

Note: Gov't owned, city pickup or delivery, personal, recreational vehicles, those operating with a restricted license plates, and ones that operate intrastate miles only are EXEMPT from IRP registration.

Once you purchase the IRP services that you need, you will complete the new or renewal IRP application.

Expiration dates/renewal period for IRP plates: midnight on the last day of the month on your plate. NO grace period under the staggered renewal system!

What if I have a FL plate but want to take my truck into other states?

You can comply and keep your FL plate by purchasing 10 day IRP trip permit for each state you'd like to operate in! Can be $$ so make sure to apportion your truck (turn your regular plate in for an IRP plate) if you plan to do this regularly. Let us know if you'd like to do this.


How do I request additional services?

Once you have selected to enroll in either the DOT Compliance Service/Product that you need or any Bookkeeping package, you will have an opportunity to review additional services in more detail and select those that suit your business best. 

If I have a question, how long does it take to get an email response?

We pride ourselves in being very responsive to our clients important inquiries. We strive to respond within 24 hours AT MOST (except over weekends and holidays). If we are very busy, we will respond to let you know we've received your email and will address it shortly. 

What hours do you and other team members work?

We use standard M-F 8-5 work hours to address emails and phone calls. Our bookkeepers, however, work various hours of the day and night.

Is an engagement letter required?

Yes, both an engagement letter and a client intake form is required. You can click that you accept the terms of service and that will act as our engagement letter. It will be available for download from the membership site. 

Do you require a contract?

Nope! Absolutely NOT! No contract is required. Keep in mind that there are no partial month refunds and some products require renewal (either monthly or annually) to stay compliant.

Bookkeeping Services

What’s included in the Basic Bookkeeping package?

Every month we will categorize all business related income and expense transactions and issue you a monthly financial statement consisting of a Balance Sheet and a Profit and Loss. These reports will help you understand your business past to make decisions on your business future. They are required in order to do any tax planning or to fund your business with mid-year loans. Unlimited email and text support is also included. 

What’s not included in the Basic Bookkeeping package?

Anything above and beyond basic tracking of income and expense items for the month is not included in the monthly price above. However, additional services are available as an add-on to your basic bookkeeping package. These add-on's include: accrual basis accounting, detailed financials showing class tracking or job profitability, invoicing, bill payment, payroll, sales tax filing, tax planning and preparation and legal help. Monthly strategy sessions are also available for additional fees. 

How do I request additional services?

Once you have selected to enroll in the Basic Bookkeeping package, you will have an opportunity to review additional services in more detail and select those that suit your business best. 

What qualifications does your team have?

Many of our team members are CPAs, legal professionals and Certified Pro-Advisors. You can rest assured that you are working with the highest quality professionals. We all also belong to a large network of financial professionals so if there is a question we have not seen before, we have a lot of resources in our back pocket to find an answer for you fast. 

What happens after I sign up for the Basic Bookkeeping package?

Once you enroll, you will be taken to a few subsequent screens that will allow you to add additional services if necessary. Then you will be given access to the membership portal so you can watch a short series of on-boarding videos. Simply follow the directions in the videos and we will get to work ASAP. The final step in the on-boarding video series is to book a call with the CEO of our company for an introductory phone call. We love the opportunity to chat with our new clients so we can serve you well!

What information do I need to share?

Ideally, our bookkeeping team will need access to your business bank and credit card accounts in order to efficiently complete your monthly financials. Many banks allow for accountant (read-only) access to bank accounts. This access helps us to keep our fees affordable and our efficiency high. 

If I have a question, how long does it take to get an email response?

We pride ourselves in being very responsive to our clients important inquiries. We strive to respond within 24 hours AT MOST (except over weekends and holidays). If we are very busy, we will respond to let you know we've received your email and will address it shortly. 

What hours do the bookkeepers and other team members work?

Due to the flexible nature of bookkeeping work, many team members work various hours of the day and night. However, we use standard M-F 8-5 work hours to address emails and phone calls. 

Is Quickbooks Online required to sign up for the Basic Bookkeeping package?

Yes. Our team must use Quickbooks Online in order to handle the bookkeeping at the price list above. Versions - Essentials, Plus, or Advanced are all acceptable. Simple Start or Quickbooks Self Employed are not. If you have a current subscription, you are ahead of the game. No need to get another subscription. If you do not currently have a subscription, the on-boarding videos will walk you through how to get that setup. We are able to offer 30% off to our new clients for 12 months. This is the best discount you can get with Quickbooks Online. We highly recommend signing up for Essentials or Plus to start. 

Is an engagement letter required?

Yes, an engagement letter is required. You can click that you accept the terms of service and that will act as our engagement letter. It will be available for download from the membership site. 

Do you require a contract?

Nope! No contract is required. However, there are no partial month refunds. 

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